Download Email Messages in EML Format: What You Need to Know
How to Download Emails from Different Platforms
Emails are an essential part of communication and information exchange in today's world. Whether you want to keep a record of an important conversation, save an attachment, or backup your emails for future reference, downloading emails can be very useful. However, different platforms have different methods and options for downloading emails. In this article, we will show you how to download emails from two popular platforms: Gmail and Outlook. We will also give you some tips on how to download emails from other platforms.
Why Download Emails?
Before we get into the details of how to download emails, let's first understand why you might want to do so. There are several benefits and risks of downloading emails that you should be aware of.
Benefits of downloading emails
You can access your emails offline, without an internet connection.
You can organize your emails in folders or categories on your computer.
You can attach an email to another email or document.
You can print your emails if needed.
You can protect your emails from being deleted or lost by the platform.
Risks of downloading emails
You might use up a lot of storage space on your computer.
You might expose your emails to viruses or malware on your computer.
You might lose your emails if your computer crashes or gets stolen.
You might violate the privacy or security policies of the platform or the sender.
You might need a desktop mail client or a specific software to open the downloaded files.
How to Download Emails from Gmail
Gmail is one of the most popular and widely used email platforms in the world. It offers robust security, real-time notifications, multiple account support, and search that works across all your mail. Here are the steps to download emails from Gmail:
Step 1: Open the email
On your computer, go to Gmail. Open the email that you want to download.
Step 2: Click More
In the email section, at the top-right corner, click the three dots. This will open a menu with more options.
Step 3: Click Download message
In the menu that opens, choose "Download message". This will start the download process for your email.
Step 4: Save the file
In your computer's standard "Save As" window that opens, choose the folder in which you want to save your email file and click "Save". The file will be saved as an EML file, which is a standard format for email messages. To open the EML file, you need a desktop mail client, such as Outlook or Thunderbird.
How to Download Emails from Outlook
Outlook is another popular and widely used email platform that is part of Microsoft Office. It offers advanced features, such as calendar, tasks, contacts, and notes. Here are the steps to download emails from Outlook:
Step 1: Log in to Outlook
On your computer, go to Outlook. Log in with your username and password. Step 2: Select the email
In your inbox, select the email that you want to download. You can also select multiple emails by holding the Ctrl key and clicking on them.
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Step 3: Click the three dots
At the top of the email section, click the three dots. This will open a menu with more options.
Step 4: Choose Download
In the menu that opens, choose "Download". This will start the download process for your email or emails.